Financial Integrity & Procurement Standards

Purpose

This page outlines how funds, donations, and project resources are handled to protect mission integrity, donor trust, and community dignity. Clear structure ensures that support is used responsibly, agreements are honored, and everyone involved is treated with fairness and respect.

I. Core Principles

Generosity has boundaries – Support is intentional, not open-ended.

Clarity before commitment – All work begins with a clear understanding of scope, cost, and expectations.

Structure protects dignity – Clear processes prevent confusion, pressure, and misunderstanding.

Transparency builds trust – Donors and community members can trust how decisions are made.

Agreements are respected – Once terms are agreed, they are honored unless formally revised.

II. Personal vs. Project-Based Funding

Project Funds

Funds connected to programs, donations, or structured initiatives follow stricter standards.

    • A written scope or proposal is required before commitment

    • Pricing is confirmed and then locked

    • Verbal agreements alone are not sufficient

    • Any change requires a new written agreement or may be declined

Structure ensures fairness, accountability, and long-term sustainability.

Personal Funds

Personal contributions are given directly and may be flexible and relationship-based.

    • May be informal and time-sensitive

    • Changes require clear re-confirmation

    • Not ongoing or automatically extendable

Personal support is a gift, not a standing obligation.

III. Procurement & Project Integrity

    • Materials and services must match agreed plans

    • Changes in cost or scope trigger review before moving forward

    • No work proceeds under project funding without clear approval

IV. Why This Matters

These standards are in place to:

    • protect donor contributions

    • support ethical community engagement

    • prevent conflict or misunderstanding

    • model strong leadership practices

Clear structure benefits everyone involved — especially those the work is meant to serve.

V. Full Policy, Expanded

The full internal policy includes detailed governance, procurement procedures, and teaching applications used for program development and leadership training.

Available upon request.

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